GTD on Mac and iOS

I’ve just got back from a couple of weeks of holiday with the family in France. While over there I spent some time implementing a full GTD system (read this book by David Allen if you’re unfamiliar).

I’ve run my email inbox in this style for some time, but as I seem to be getting busier both personally and professionally (and older so worse at keeping things in my head) it seemed to be a good idea to switch fully. The ‘mind like water‘ concept is really appealing- I want to keep on top of everything I have going on, but I also want to be able to relax & not be worrying about it all.

The book is much better at explaining what/why than I would be and is really worth a read if you want to feel more productive. I did want to share a few quick notes on iOS and macOS tools I have found to work well though:

  1. Omnifocus. It’s not cheap (& I got it for macOS and iOS), but it is perfect for collection, organisation and review of projects. Takes a bit of work to set up your projects and contexts but it’s really worth it, I promise. They also have some great GTD specific tutorials to get you started.
  2. Siri. There’s a nice setting in Omnifocus that syncs iOS reminders. Simply shouting at your phone ‘Hey Siri, remind me to do X’ will get the job to your inbox ready for processing.
  3. Captio. I don’t always want to dictate tasks (shouting at my phone on the train seems weird..) so I use Captio on iOS connected to my Omnifocus address gives me the quickest route to get something into my inbox.

I really like the look of Omnifocus on the Apple Watch too. Task alerts on the wrist is another reason not to get the phone out which seems like another step closer towards ‘mind like water’.

If you’re a Mac/iOS user also trying to GTD let me know if you have any other tips to add here 🙂